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How it works

From shoot to editor hand-off.

Six steps. About 7 minutes of your actual time. Here's what using fotoz.in looks like end to end.

1

Create an event

Your time: 2 min

Log in to the dashboard, hit New Event, and fill in the event name, client name, and the client's WhatsApp number. Set how many photos you want the client to select — a minimum and a maximum. If you're on Standard or Pro, add sections: Mehendi, Haldi, Baraat, Pheras, Reception — whatever ceremonies are relevant.

The event starts in Draft state. Nothing is visible to the client yet.

2

Upload previews via the desktop helper

Your time: Runs in background

Open the fotoz Helper app on your computer, select the event, and point it at the folder containing your exported previews. These are JPEGs from Lightroom or any other software — you're not uploading originals or RAWs.

The app watermarks each photo, generates a compressed gallery-ready version, and uploads both. For a 500-photo wedding on a decent home WiFi connection, this typically takes 20–40 minutes — running in the background while you work.

Your originals never leave your computer. The helper only reads the preview folder you point it at. Originals stay exactly where they are.
3

Send the gallery link to your client

Your time: 30 seconds

Once uploads are complete, the event status changes to Gallery Ready. Copy the gallery link from the dashboard and send it to your client — over WhatsApp, SMS, or however you communicate. That's one link, one message.

The link looks like gallery.fotoz.in/g/xK8mP2. It doesn't contain the client's name or any identifiable information.

The gallery link can also be shown as a QR code — useful if you're handing over a proof card or showing a client in person.
4

Your client selects on their phone

Your time: Nothing to do — watch if you want

Your client opens the link on their phone. They enter their WhatsApp number and receive a 6-digit OTP to verify. Once in, they see the gallery — your photos, organised in the sections you created, full-screen in a clean grid.

They tap each photo they want. Selected photos get a visible highlight ring. They can tap any selected photo again to add a note: "Make this black and white," "Crop tighter on the faces," "This one's for the album cover." Notes are tied to that photo's filename — they won't get lost in a chat scroll.

When they're done, they hit Submit. Done.

You can watch selections appear live on your dashboard as the client works through the gallery. What they tap shows up on your screen within a second.
5

Export the matching originals

Your time: 2 min + copy time

You get a notification the moment your client submits. Open the helper app, go to the event, and click Export. The app fetches the list of selected filenames from the server, scans your originals folder, and copies each matching file into a new "Selected" folder.

If your client picked 210 photos out of 800, you now have a folder with exactly those 210 originals — named exactly as they came out of your camera. No hunting. No manual cross-referencing.

The export is non-destructive — your originals stay where they are. The Selected folder is a copy.
6

Hand off to your editor

Your time: 2 min

A PDF selection report is automatically generated when your client submits. Download it from the dashboard. It contains the event name, client name, submission timestamp, and a table: photo number, filename, section, and the client's note for each selected photo.

Attach the PDF to an email to your retoucher or album designer along with the Selected folder. They have everything they need — no WhatsApp back-and-forth, no guessing what "the one near the mandap" means.

Total time — yours
Under 10 minutes per event.
Upload runs in the background. Export runs in the background. The only time you're actively waiting is 30 seconds to send a WhatsApp link.

Questions about the workflow

What if my client wants to change their selections?
You can reopen the gallery from the dashboard. The client gets fresh access for 30 days, and you get a new submission when they're ready. Standard plan allows 1 reopen per event; Pro is unlimited.
What if the helper app crashes mid-upload?
Uploads resume from where they stopped. The app tracks which photos have already been processed, so restarting doesn't re-upload everything from the beginning.
Do I need internet during the export step?
Yes — just briefly, to fetch the list of selected filenames. The actual file copying is local. Once the list is downloaded, the export works entirely on your machine.
Can two clients be selecting at the same time?
Yes. Each event is independent. You can have multiple events open simultaneously — different clients selecting for different shoots.
What if a client selects more photos than the maximum I set?
The gallery prevents it — the Submit button stays disabled until the client is within the range you set. They see a clear count of how many they've selected and how many they can still choose.

Ready to try it on your next event?

Start 14-day free trialWatch the demo · 2 min

No card required. Set up your first event in 15 minutes.